HIPAA Training: Manage Your Information Security and Data Management Process Effectively


When you think about the definition of information security, what you're talking about is protecting the confidentiality, integrity and availability of information which are three cornerstones of information security. Read this article to know more about HIPAA regulations and security rules related to information security and data management process.

And if you think about what is the management process. What if you have a business of some kind, let’s say you’re making widgets. You need to basically understand, well, what do we making or what are our raw materials that we're making, what is our process for making them, how do we sell them, what are our sales process like, how do we know, how well we're doing, how can we see how well we're performing.

And you also may have some regular meetings where you get together on a monthly or quarterly basis and say, “Well gosh, you know, what kind of problems are we having? Are there any issues that are happening on a regular basis? And you also have some ways of, you know, keeping an eye out for problems that may occur in cases like, you know, breakdown in the assembly line if you need to understand why that’s happening or something like that. Then in your regular business models, you make changes based on how can you make the most money.

To be compliant to HIPAA security rules, first of all you have to have some kind of information inventory and information flow analysis so that you know what your widgets are. And you have some kind of access and configuration controls that’s basically building the walls around your factory.

Then you know who and what’s been going on in your networks and systems because when you’re talking about information that’s the elements of - that’s part of your manufacturing is likely to think about is what are the information that you got and who’s been looking at it and doing what’s with information.

Then you may have some incidents that occur. Things like, you know, maybe you got a virus infection or you may have a security breach of some kind, something like that. And that incident is not something to be ashamed of or something to hide from. An incident is something that you can learn from.

That’s what incident is, you know, not just somebody forgetting their password but something that, you know, if it’s happened once and there’s something you can change, something you can do better that you can prevent, that’s something you can learn from. That’s an incident. Incidents are good things because you’re given an opportunity to learn.

And then you also need to audit and review regularly to maintain HIPAA compliance. And that’s the same thing as having your regular quarterly meetings with your business or whatever, and also when you do that regularly. And also when your operations or environment changed, you know, let’s say if you’re running a business and you have a new competitor that appears on the scene, then maybe you need to move quickly to react to that competitive threat or whatever. And that’s the same kind of thing when you do some information security if there’s a new threat of some kind or some new issue that’s come along.

And then for information security, instead of having it’d be dollars-based kind of thing that you use to make your decisions you make them based on reducing your risks. So it’s a nice idea to have kind of process approach to this. It helps you kind of give a context to how you can think about information security that it’s not just going through a checklist. It’s a matter of having a good process. And the idea is you want to protect your confidentiality, integrity and availability by following the HIPAA rules and security standards.

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